OEM Authorization Certificate: Meaning, Format, and Process Explained
Nov 13, 2025
Introduction
In government and enterprise tenders, vendors often need to prove that they are officially authorized to sell or represent a manufacturer. This proof is known as an OEM Authorization Certificate.
An OEM (Original Equipment Manufacturer) Authorization Certificate confirms that a vendor, dealer, or distributor is permitted to supply a specific brand’s products or services in official tenders.
At Livetenders.ai, we help vendors not only discover such tenders but also understand documentation like OEM certificates. With Ask Siya AI, you can instantly get explanations, required document lists, and eligibility criteria for tenders that need OEM authorization.
What Is an OEM Authorization Certificate
An OEM Authorization Certificate is a document issued by an Original Equipment Manufacturer to a vendor, authorizing them to participate in tenders or supply goods on their behalf.
It acts as an official endorsement that confirms the vendor is genuine and has permission to sell, install, or maintain the OEM’s products.
In India, many GeM (Government e-Marketplace) and public sector tenders require this certificate as part of the bid submission.
Why OEM Authorization Certificates Are Important
Ensures authenticity: Confirms that the bidder is a legitimate supplier of the OEM’s products.
Reduces risk: Protects buyers from counterfeit or substandard goods.
Simplifies tender evaluation: Makes it easier for authorities to verify vendor credibility.
Enables compliance: Meets mandatory conditions in many GeM and PSU tenders.
Having a valid OEM authorization certificate increases your chance of qualifying for technical and commercial evaluation stages.
OEM Authorization Certificate Format
The general format of an OEM authorization certificate includes:
Name and address of the OEM (manufacturer).
Name of the authorized vendor or partner.
Description of products or services covered under authorization.
Duration of validity of the certificate.
Official signature and seal of the manufacturer.
You can find sample templates on:
Always verify that your certificate matches the tender’s required format before uploading it on GeM or eProc portals.
How to Get an OEM Authorization Certificate
Step 1: Contact the Manufacturer
Reach out to the official manufacturer or their authorized distributor. Provide business details, project scope, and the tender reference number.
Step 2: Submit Required Documents
Manufacturers usually ask for documents such as your business registration, GST certificate, and tender ID.
Step 3: Request the Certificate
Once approved, the OEM will issue an authorization letter confirming that your company is eligible to quote or participate in tenders on their behalf.
Step 4: Upload on GeM or Tender Portal
Upload the OEM certificate along with other technical documents while submitting your bid on GeM, CPPP, or department portals.
OEM Authorization Certificate in GeM
On GeM, OEM authorization is often mandatory for categories involving branded equipment, electronics, or machinery.
GeM categorizes sellers into:
OEMs: Manufacturers of original goods or products.
Deemed OEMs: Companies that qualify based on brand registration and manufacturing relationships.
Authorized Resellers or Dealers: Vendors holding valid OEM certificates.
Using Livetenders.ai, you can quickly filter tenders that specifically require OEM authorization and check the necessary document formats before applying.
H2: How Livetenders.ai Simplifies Tender Preparation
Livetenders.ai goes beyond listing tenders. With Ask Siya AI, Ask Siya AI automatically configures tender requirements, no need to manually upload documents or share links, and Siya will instantly summarize the requirements, including OEM certificate needs, submission deadlines, and eligibility clauses.
Benefits of Using Livetenders.ai
Get AI summaries of complex tender documents
Identify tenders that need OEM authorization
Understand document requirements instantly
Save time and reduce bid preparation errors
Whether you are a small supplier or an established OEM, Livetenders.ai helps you prepare accurate, compliant bids faster.
Final Thoughts
An OEM Authorization Certificate is a crucial document that validates your relationship with the manufacturer and ensures trust in procurement processes.
With Livetenders.ai and Ask Siya AI, you can simplify tender tracking, verify documentation needs, and focus on bidding confidently.
Visit www.livetenders.ai today and explore tenders requiring OEM authorization while letting Siya AI guide your next submission.
Frequently Asked Questions
1: What is an OEM authorization certificate?
An OEM authorization certificate is a document that allows a vendor to represent or sell a manufacturer’s products officially in tenders and contracts.
2: How do I get an OEM certificate?
You can obtain an OEM certificate by contacting the manufacturer, submitting your company details, and requesting authorization for specific products or tenders.
3: What exactly is an OEM certificate?
An OEM certificate confirms that a company is an authorized partner or reseller of a manufacturer’s products. It is often mandatory for government tenders and GeM listings.
4: What is OEM authorized?
When a company is OEM authorized, it means the manufacturer has granted permission to sell or represent their products in official procurement or service contracts.
